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| Wild West Legends - Member Constitution |
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The name of the Group shall be the
'WILD WEST LEGENDS LIVING HISTORY AND RE-ENACTMENT SOCIETY'.
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The society is a not-for-profit organization, with the aim to promote the history of the American West and to promote social
inclusion for all through shared events and projects. This will be done by providing regular social opportunities and
public events that will enable members to:
- Participate in a shared hobby.
- Participate in a learning-based social event.
- Develop interpersonal skills.
- Increase confidence and self esteem.
- Overcome isolation.
- To promote Western ideals and showmanship, whilst providing a good service with the safety of the members and public alike.
- To deliver staged events for the enjoyment and benefit of its members and the general public.
- To do all things as shall be practical in the pursuit of the attainment of the above aims.
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Membership of the group shall be open to any person over the age of 16 years irrespective of nationality, race, ethnic or
national origin, sex, colour, disability and political or religious belief. Membership for those under 16 years
old will only be accepted if accompanied at all times by an adult member. In signing the membership application
form the person is agreeing to the constitution and general rules stated forthwith.
All members will be subject to a joining fee of £10.00 per year. Anyone not renewing their membership by January 31 will
cease to be a member and forfeit all rights of membership of the group.
The Committee reserves the right to co-opt committee members with an interest in the area, who may advise the Group but
not vote on any issues.
It is a condition of membership that members always conduct themselves in a reasonable manner at meetings or in premises
used by the Group. A member may be suspended from the Group for failure to observe this, or for any other conduct not in line
with the aims of the Group. Any member so suspended has the right of appeal to the following General Meeting, before expulsion
from the Group takes place. Membership may be terminated by giving the Club Treasurer notice in writing.
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The joining fee for members is £10.00 per year with a yearly renewal of £10.00 payable at the time of joining and subject
to a yearly renewal. The Committee will also review the subscription each year and for any changes to the joining fee a
proposal will be put to the AGM or Special Meeting.
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The business of the Society will be conducted by a Committee elected at the Annual General Meeting, which shall consist of a
Chair, Vice Chair Secretary, Treasurer and at least 3 other members. As far as possible, the composition of the
Committee will be representatives of the Society.
The election or removal of committee members may only be carried out by a General Meeting of the Group.
Any officer or committee member must declare any relevant personal interest.
The Committee shall have the right to determine whether that member should withdraw, or be allowed to speak but not vote,
or be allowed to speak and vote.
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The Group may raise funds by obtaining grants from other bodies, or by fund-raising schemes, by and by subscriptions.
All funds shall be kept in a bank account which shall be opened in the name of the Society. The Treasurer and the
Chair shall be signatories on the account, and all cheques shall require two signatures.
All expenditure shall be agreed by the Committee and all payments over twenty pounds must be made by cheque, and not cash.
Any exception to this rule shall be discussed and agreed by the Committee.
All correspondence of the Society, including the bank statements, shall be addressed to the Chairperson.
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The Committee shall meet at agreed intervals and not less than four times per year. All committee members will be expected
to attend meetings, with an absence only being accepted on receipt of an apology prior to the meeting.
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The Committee will also arrange monthly General Meetings of the Group, open to all members to speak and vote and at
least 6 times a year. The decisions of these meetings shall be binding on the Committee. All decisions shall be
taken by a simple majority of members present and voting.
All members shall be given not less than 7 days notice of any General Meeting.
A representative of the landlord will be invited to attend.
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9 - ANNUAL GENERAL MEETING
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The Committee shall call an Annual General Meeting of the Group each year -with not more than 18 months separating the two.
Not less than 21 days notice shall be given of the AGM to all members and all those eligible for membership.
At this Meeting:-
- The Committee shall present an Annual Report of the Group's activities; the Treasurer shall present the audited
accounts of the Group for the past year; the Committee will be re-elected from those persons present.
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The Secretary must call a Special Meeting at the requested of a majority of the Committee, or on receipt of a
written request by at least 5 members of the Society. The Secretary must give at least 7 days notice of the
Special General Meeting to all members, which shall take place within 21 days of the request.
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The Quorum for the Committee meetings of the Society shall be 3 Committee members. The quorum for all General
Meetings shall be 8 ordinary members (including Committee members).
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Notice of all General Meetings will be sent to each member's home address or where this is not possible, meetings
will be well publicized at prominent places within the area and will include the date, time and place of the
meeting and an agenda of matters to be discussed. Notice of Committee meetings will be circulated to all members.
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13 - DUTIES OF THE OFFICERS
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All the officers of the Society have a duty to further all the aims. The Chair shall conduct the meetings of the Society.
If the Chair is absent, the Vice Chair will take over.
The Treasurer shall open a bank account, and keep proper accounts of income and expenditure and report on them as required
by the Committee or General Meeting. Such accounts must be audited by a responsible, qualified person.
The Secretary is responsible for convening all meetings and giving relevant notice to members. The Secretary shall ensure that a
proper record is kept of all meetings of the Society in the form of minutes and provide them as required by the Committee and
General Meeting. The Secretary shall maintain a register of residents who are members of the Society, including addresses, where possible.
Any member or officer delegated to represent the Society in consultation with any other body shall act on the instructions
of the Society and shall report back to the following Committee or General Meeting, whichever is sooner.
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14 - ALTERATIONS TO THE CONSTITUTION
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Any proposal to alter this Constitution must be submitted to the Secretary, not less than 28 days before the AGM at which
it is to be discussed. Any alteration requires the approval of two-thirds of those present and voting at the meeting.
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- The group will draw up a set of safety policies and procedures.
- There will be a qualified and certificated Health and Safety Officer in the team.
- There will be a qualified and certificated First Aider in the team.
- Only those people qualified to do so will handle any special equipment, inclusive of the P.A. sound system and generator.
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Being a non-profit making Society, the fees charged (if any) for performances will reflect the need for sufficient
funds to cover such costs as expenses, purchase and up keep of equipment, phone calls, stationary,
and other similar expenses in order to be able to continue with performances.
No members shall receive any payment directly or indirectly for services to the Society.
Accounts will be maintained to show all sums received and paid with all receipts being filed accordingly.
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The Committee, or if a Committee no longer exists, a majority of the remaining members of the Society, can propose that
the Society be dissolved. They must give at least 14 days notice to all members of the meeting at which the matter shall be
discussed. For the sole purpose of dissolution, a quorum need not apply and the Society may be dissolved by a two-thirds
majority of those present. The assets remaining when the Society has satisfied its liabilities shall be applied for such
purposes of benefit to the community as the meeting shall decide, according to the aims of the Society.
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